Automation built around your agency

When off-the-shelf will not fit, we design and build it for you. Bespoke workflows and AI integrations on the systems you already run, scoped and priced per project.

  • Fixed price per project
  • Built on your CRM
  • Supported after launch

Recruitment agencies already building with EfficiencAI

TLTP GroupFranklin FitchKintecProcurement HeadsBWDZitkoSpecialized GroupEScoorp

Works with your stack

We build on the CRM, inbox and tools you already run, so nothing changes for your team except the busywork disappearing.

BullhornCRM & ATS
VincereCRM & ATS
JobAdderCRM & ATS
SalesforceCRM
LoxoCRM & ATS
EzekiaExecutive search
Tracker RMSCRM & ATS
Chameleon-iCRM & ATS
HubSpotCRM
LinkedInSourcing
Microsoft TeamsComms
SlackComms
Google WorkspaceEmail & docs
SharePointDocuments
DocuSignContracts
CalendlyScheduling
ZapierAutomation
MakeAutomation
n8nAutomation
NotionKnowledge
monday.comProjects

Running something in-house or less common? We build the connector.

Real code, on your CRM

Every build is software written against your CRM's API, not a template. Pick a CRM and a workflow to see what that looks like.

1import { workflow, parseCv, rank } from './lib';
2import { bullhorn } from './connectors/bullhorn';
3
4export default workflow('candidate-intake', {
5 trigger: bullhorn.on('Candidate.created'),
6
7 async run({ candidate }) {
8 const cv = await parseCv(candidate.resumeUrl);
9 const jobs = await bullhorn.search('JobOrder', { status: 'open' });
10 const shortlist = rank(cv, jobs).slice(0, 3);
11
12 await bullhorn.update('Candidate', candidate.id, {
13 skillSet: cv.skills,
14 notes: shortlist.map((m) => m.reason),
15 });
16
17 // A consultant signs off before anything reaches a client.
18 return { review: candidate.owner, shortlist };
19 },
20});
Illustrative. Every build is written for your systems, reviewed, and handed over.Start a proposal

Built around how you work

Representative projects from recruitment operations. Yours is scoped to your process.

Senior Accountant
8 yrs · CIMA
Strong match
Finance Manager
6 yrs · ACCA
Good match
Management Accountant
4 yrs
Review

Applicant shortlisting

Applicants scored against the job spec and your criteria, with a ranked shortlist and reasons written onto the job record.

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  1. RequestedRight-to-work documentsMon 09:00
  2. ReminderAutomatic follow-up sentWed 09:00
  3. ReceivedChecked and filed to the placementWed 14:12

Compliance chasing

Right-to-work and references requested, chased on a schedule, checked and filed until the placement is audit-ready.

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Placement 1042
Matched
Placement 1043
Matched
Placement 1044
Hours mismatch
Placement 1045
Matched

Placement reconciliation

Timesheets, placements and invoices matched automatically, with mismatches flagged before payroll runs.

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Weekly pipeline · sent every Monday

Client reporting

Branded pipeline reports built from live CRM data and ready for the account owner to send each week.

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From brief to live

One fixed price per project, agreed before any work starts. Priced separately from agent plans.

  1. Step 1

    Brief

    A short call about what eats your week and which systems are involved.

    Discovery call
  2. Step 2

    Proposal and offer

    A fixed scope and price. Accept it, or send us your own offer.

    Fixed-price proposal
  3. Step 3

    Build and test

    Built on your real systems and tested with your team before go-live.

    Tested on your data
  4. Step 4

    Launch and look after

    We go live with you, then maintain and extend it as you grow.

    Ongoing support

Start a proposal

Send a brief and, if you like, your own offer. We reply with a fixed scope and price, and you can book a call to walk through it.

Systems involved
Meet to discuss it?